How to Make Accessibility an Employee Habit

Sociability

Apr 4, 2025

Disabled people working together in an accessible and inclusive workspace.

Disabled people are disabled every day, so accessibility matters every day. Don’t wait for a disabled visitor, or special event to share accessibility information - make it a habit!

✅ Scheduling a meeting? Ask your team for their preferences.

✅ Inviting a client on-site? Share accessibility information about the meeting room and emergency exits.

Everyone has workplace preferences, and making accessibility the norm helps everyone find the best workspace for their needs. But first, they need to find the right information!

Where should I share?

The key to making accessibility a habit is ensuring your Sociability Accessibility Management System (AMS) is easy to find. Where do employees, clients and visitors look for information about your business and facilities? Sharing your AMS in these places is a simple step that boosts visibility and engagement long-term.

Not sure where to start?

Your website: For general reach 🎯

Showcase your dedication to accessibility by embedding links on all website landing pages and events pages. Reach out to Sociability's Customer Success Team for a bespoke analysis of your website, and tailored suggestions for where to place each link!

Booking systems: For employee interaction 🚀

Make it easier to gather in-person by adding your AMS to your booking system. When employees know facilities will meet their needs, they can confidently show up ready to collaborate.

Emails: For communicating to off-site visitors ✉️

Avoid last minute scrambles by communicating accessibility in advance. Embed links in all email footers and personal signatures so clients, off-site co-workers, and contractors can check accessibility before arrival. This simple step helps you plan accommodations before guests arrive!

Scheduling systems: For making accessibility a habit 🗓️

Empower both disabled and non-disabled talent to communicate their preferences. Include a prompt in your scheduling software (Zoom, Meets, Teams), to encourage employees to share accessibility information before meetings. Everyone has access needs - whether they realise it or not!

Intranet: For internal reference 📚

Save time for both you and your employees by promoting self-serve options for accessibility information. Do you have an employee portal or an app? Integrate your Sociability AMS into your company intranet to create a single source of truth for information about facilities, and accessibility.

How do I start sharing?

Prepare your Sociability AMS to share

Before sharing, review your Sociability AMS to ensure it’s up to date. Use your Client Portal to easily update the names of spaces, and swap out photos.

Decide which parts of your AMS to share

You don’t always have to share all of your AMS. In some cases, you might only want share specific spaces, or keep certain areas private from visitors. Your AMS is designed for flexibility. You can create unique links to individual spaces, or set up different visibility levels for different groups. If you want support setting up any of these features, reach out to our Customer Success Team.

Coordinate across teams

Depending where you want to share your AMS, you might need help from other teams. Contact IT to embed links and set up any integrations. If you’re planning on adding any links to your website it’s also a good idea to check with Marketing in advance.

Let your employees know!

Tell your employees all the new places they can find your AMS, and remind them how to use it. Reach out to your Sociability Customer Success Team for copy and tutorial videos to share internally.

Ready to become an accessible workplace?

Have you ever used crutches? Experienced a migraine? Needed a quiet place to work? Accessibility benefits everyone by helping them find features and facilities that meet their needs. Give your team the nudge to make accessibility a daily habit!

At Sociability we provide tailored support for every step of the process. We can help you by: